Computing & Information Services
Computing Policy Committee Minutes
Thursday, November 15, 2001
3:00 - 4:00 pm
CPC Members Present: Carl Anderson, Marianne Colgrove , Ann Delehanty, Jim Fix, Paul Gronke, Vickie Hanawalt, Robert Knapp, Ed McFarlane, Anne Michelson, Christine Morita-McVey, Marty Ringle, Jon Rivenburg, Tyler Williams
CPC Members Absent: Ellen Stauder, Pat Wong
Robert Knapp called the meeting to order at 3:00 pm.
- Review of User Agreement & Acceptable Use Policies: Ann Delehanty suggested that more information on the replacement of stolen property be included in the combined user agreement/acceptable use policy. Marty Ringle noted that this depends on today’s CPC discussion. Tyler Williams commented that CD burners in the IRCs could be seen as facilitating illegal uses of software. Marianne Colgrove noted that keyed software can only be used on machines connected to the campus network. R. Knapp noted that there is little the CPC can do to police illegal uses of backup devices.
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The CPC approved the revised agreement.
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CER update memo - Discussion of CER Budget model. M. Colgrove noted that at a spring 2001 meeting with Ed McFarlane and Marty Ringle, it was decided that $500 should be contributed by an individual whose college owned computer is stolen or lost when the computer is off campus. This does not seem fair to staff whose positions require them to take their computers off campus. Carl Anderson noted that the difference between on and off campus computer theft is that the college has some control over security on campus. A. Delehanty noted that negligent people on campus could also be partially responsible for theft. M. Ringle noted that CIS is beginning to distribute lockdown cables with laptop allocations but that users are responsible for using them. Paul Gronke noted that Physical Plant may need to be involved in installing the locks and suggested that the community needs to be notified of their responsibilities. M. Ringle noted that CIS should educate the community on theft risks while pointing out that it’s difficult to enforce good behavior or investigate negligence. Ed McFarlane noted that generally faculty and staff are responsible for college owned equipment when it’s off campus unless their position requires that their computer be taken off campus. The CPC approved the proposed policy. R. Knapp summarized that privately owned machines on campus are the owners’ risk and liability and the CPC agreed that M. Ringle should announce the theft policy to the community.
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Projection classroom computer policy. M. Ringle reported that faculty are having difficulty using classroom projection computers because community members are using the machines for non-projection purposes. CUS has suggested that the CPC approve a password system for the machines. Carl Anderson asked if particular settings can be loaded at start up through the use of a password system. P. Gronke asked if a guest status could be created that has only limited privileges on the projection machines. M. Colgrove responded that both are possibilities. M. Ringle noted that some institutions are providing laptops to faculty who use projection facilities. This might relieve some of the issues. Jim Fix responded that laptop allocations would not address the problems an occasional projection user would have. Anne Michelson suggested that a large note be left on projection computer monitors requesting that community members not adjust the settings and that if problems persist, CUS will be forced to password these machines. M. Colgrove agreed that CIS will investigate software for passwords on projection machines. The CPC approved Anne recommendation that CIS attach large warning signs to the monitors of projection computers.
- Earthlink review. M. Ringle asked the CPC to approve an email survey to Earthlink account holders, asking for feedback on Earthlink service. Responses to the survey will be tallied and forwarded to the CPC for discussion via the computing-policy@reed.edu list.
Last modified: October 15, 2003